MINUTES OF THE ANNUAL GENERAL BODY MEETING HELD ON 25th
SEPTEMBER 2005 AT 10:00 A.M. AT MESCO EDUCATIONAL COMPLEX, MUSTAIDPURA,
KARWAN, HYDERABAD – 500006
The meeting started at 10:00
hrs, presided by Dr. Mohammed Azam. As the quorum was not complete the meeting
was adjourned for 2 (two) hours.
The quorum was complete by 11:15
hrs. The Hon. Secretary Dr. Fakhruddin Mohammed welcomed all the members and
especially the Advocate Commissioner appointed by the III Additional Chief
Judge Mr. T. Vishwanadha Shastry. He requested the Honble President, Honble
Vice President, Hon. Treasurer, Dr. A.R. Motiwala , Member to come over to the
dais.
Hon.
Secretary informed the requirement of Quorum is 1/3 or minimum 50 members to be
present to start the meeting, and 51 members have singed the attendance
register by 11:15 hrs.
With the permission of Honble President he started the meeting as per the agenda.
Item
No. 1 Recitation of Holy Quran:
The
Hon. Secretary requested Moulana Khusroo to come to the dais for recitation of
verses from the Holy Quran. Moulana Khusroo recited the Holy Quran and the Hon.
Secretary thanked Moulana Khusroo.
The
Honorary Secretary requested the Honble President Dr. Mohammed Azam to preside
over the meeting
Dr.
Mohammed Azam welcomed all the members and requested Mr. T. Vishwanadha
Shastry, Advocate Commissioner to come to the dais and take seat he also
informed the members that this is the 2nd time Mr. T. Vishwanadha
Shastry is among us to serve very important purpose. I am confident that his
presence definitely brings tranquility in the meeting at the same time he
requested him to take note of every thing.
The Advocate Commissioner was appointed by the City Civil Court, Hyderabad in O.P. 2155/05 filed by Dr. M. Aijaz Hussain.
He
requested the Honorary Secretary to take up the next item of the agenda. The
Honorary Secretary thanked the President and took the next item in agenda.
Item
No. 2. Confirmation of minutes of the last AGB meeting held on 12-09-2004.
The
Honorary secretary requested Dr. A.R. Motiwala to read out the minutes of the
AGB meeting held on 12-09-2004, the minutes were already circulated to the
members earlier. Dr. A.R. Motiwala read out the minutes of 12-09-2004 and the
minutes were placed for confirmation.
Majority of members approved the minutes, which were proposed by Dr. Syed Abu Hanifa & seconded by Dr. Mehdi Inamdar.
The Honorary Secretary thanked Dr. A.R. Motiwala.
Item
No. 3 Presentation of Budget for the F/Y 2005-2006:
The
Honorary Secretary requested Dr. M. Samiullah Khan to present the Budget for
the F/Y 2005-06.
Dr. M.
Samiullah Khan read out the Budget for the F/Y 2005-06 and placed it before the
august body for its approval.
The members unanimously approved the same as proposed by Dr. S. Ather Hussain and seconded by Dr. M.A. Rafeeq.
The
Honorary Secretary thanked Dr. M. Samiullah Khan.
Item
No. 4 Presentation of the audit accounts for the year 2004-05:
The
Honorary Secretary requested Dr. M. Mushtaq Ali, Honorary Treasurer, MESCO to
present the audit accounts for the F/Y 2004-05, the audited accounts were
already circulated to all the members earlier.
The
Honorary Treasurer Dr. M. Mushtaq Ali presented the audit accounts and
disclosed the figures of the income, expenditure & surplus of income on Multi
Media presentation and placed it before the august body for its confirmation
and approval.
The audit accounts were approved unanimously by all the members, which were proposed by Dr. M. Samiullah Khan & seconded by Dr. Shamshad Hussain.
Dr. Fakhruddin Mohammed, Honorary Secretary thanked the Honorary Treasurer Dr. M. Mushtaq Ali for his presentation.
Item No. 5 Presentation of
the Annual report by Dr. Fakhruddin Mohammed, Honorary Secretary, MESCO:
After conveying his salaams he
thanked Almighty Allah for giving the opportunity to present the annual Report
of MESCO for the year 2004 – 2005. The Hon. Secretary thanked all the members
of the General Body for inspiring the necessary faith in the Managing Committee
and particularly in him.
He informed that MESCO is been
going through a dynamic process and it has been a very encouraging a very
informative and very wise interaction we are been having for the last one year
while this annual activity was going on.
The
Hon. Secretary reviewed the progress made by MESCO and placed the report of the
projects on Multi Media presentation for the members, he also gave
comprehensive presentation of activities of MESCO for the year 2004 –2005 on
the educational fields and scholarships to the deserving students.
The
report was placed for its approval.
All the members approved the annual report unanimously which was proposed by Mr. Sajjad Shahid and seconded by Dr. Yousuf Azam.
Item
No. 6 Appointment of auditor and fixation of remuneration for the year
2005-2006:
The
Hon. Secretary informed the august body that M/s. Hawaldar & Associates
represented by Mr. Ch. Amanullah Khan has been auditing our accounts for the
last 3 years. He requested and proposed the August Body to continue and appoint
Mr. Amanullah Khan & Associates for auditing for the year 2005-2006.
He
also informed that last year we were paying him for his services was Rs.
42000/- and he has requested for enhancement.
As
per the Managing Committee decision the work load at the Diagnostic Centre is
reduced though the quantum of work at other sector is increased the Managing
Committee agreed that the same remuneration of Rs. 42000/- will be paid to him
but this year we have to pay service tax of 10.1% so it will come around Rs.
46000/- yearly.
The
Hon. Secretary requested the August Body to approve the remuneration of M/s.
Hawaldar & Associates rep by Mr. Ch. Amanullah Khan
It was proposed by Mr. M. Abdul Azeem & Seconded by Mr. Moin Nawaz Khan.
The
President informed the august body that the Managing Committee has received
letters from members, the MC has gone through these letters some of the
suggestion are fine they are good they want some change in the MESCO for its
betterment for its improvement.
Many of
the suggestions are those, which are referred to the court, and they are been
contested. They become subjudice we as citizens of India we have a binding on
us to accept the decisions by the court till such time the question which are
under discussion by the court is not wise to discuss from this floor, this will
be sort of Contravention.
The
President has suggested appointing an Executive Director to look after
day-to-day affairs of the organisation.
Item
No. 8.Any other Matter with the permission of the Chair:
Dr.
K.I. Askari started discussing the past events and also wants to discuss the
earlier Advocate Commissioners report. The members raised objections, as the
matter is subjudice before the Court.
Dr. K.I
Askari used un-parliamentary language while addressing the gathering the
members objected to his attitude and demanded apology from him, on his refusal
the members demanded the executive committee to pass resolution take action and
to suspend / terminate him in this aspect.
Item
No. 9 Presidential address:
The
President requested members to maintain discipline, and informed about the
breaking new and requested the members to hear it carefully.
He
informed Short term members election Schedule as follows:
The
present term of the following (5) five Short-term members will expire on
31-12-2005 the next term start from 01-01-2006 it will be for 2 years (i.e.)
upto 31st December 2007 which is for a period two (2) years.
The
members who will be completing the term are as follows:
1. Dr.
M. Ahmeduddin. 2. Mr. Syed Khaja Moinuddin.
As per
the constitution Para 5(I) the short-term member has to be selected &
nominated by the long-term member.
As
discussed earlier it was agreed to ask for nomination for selection or election
of the short-term member from the General Body members and also conduct
election through General Body members.
Any
General Body member can be nominated or proposed for election and all the
General body members can elect the short-term members and the Electoral College
members subsequently.
It was
decided in the Managing Committee meeting that the next election for the 5
short-term members would be through General Body members after obtaining
nominations, scrutinized by the Returning Officer and it was also decided to
request Dr. Shamshad Hussian as Returning Office and Dr. Wajahath Ali as
observer.
He
informed the proposed schedule for election for the (5) five short-term
members:
Date of
Announcement for Nomination - 1st November 2005
Last
Date of Nominations
- 15th November 2005
Date of
withdrawal
- 21 November 2005
Preparation
of Voter List - 30th November 2005
Date of
Election - 4th
December 2005 10 a.m
to 2 p.m
Counting
& Declaration
- 3 p.m to 4 p.m
After
announcement of the above the majority of members agreed for the same.
Item
No. 10 Vote of thanks:
Mr.
Syed Khaja Moinuddin presented the vote of thanks, after conveying salams he
thanked all the members of the office bearers and the members of august body
and the Advocate Commissioner for attending this august body and offered Duas.
The Hon. Secretary thanked Mr. S. Khaja Moinuddin and informed that the little tiny tots Hajera & sister D/o. Dr. Mohammed Farees will be presenting Naat-e Sharief.
After
naat-e sharief the Hon. Secretary thanked Hajera and informed that on behalf of
the President and on his behalf and members of Managing Committee thanked the
Advocate Commissioner and each one for making this AGB. Arrangements for Namaz
& Lunch were made.
Honorary
Secretary
MESCO.